Top 10 Tasks to Outsource to a VA (Virtual Assistant)

Running a business in Canada today is exciting, but it can also feel overwhelming. There is always a new email to reply to, a new invoice to send, or a marketing post to write. You only have so many hours in a day. That is why hiring a Virtual Assistant (VA) can be one of the smartest moves you make. Here are the Top 10 tasks to outsource to a VA (Virtual Assistant).

Think of a VA like a Swiss Army knife for your business. They can help you with many tasks, so you can focus on what you do best – growing your company. In fact, a study by Outsource Access found that businesses that outsource can save up to 78 percent on operating costs. Now that is smart business!

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Here are the top 10 tasks to delegate to a VA and get the best return on your investment.

1. Email Management

Is your inbox a never-ending sea of messages? A VA can help by sorting, replying to, and organizing your emails.
Imagine opening your inbox in the morning and seeing only important messages waiting for you. No more drowning in spam or missing important client emails!

Real-life example:
Laura, a marketing consultant from Toronto, saved two hours every day after hiring a VA to manage her inbox. That time helped her land three new clients in just one month.

2. Calendar Management and Scheduling

Ever double-booked yourself or forgotten an important meeting? It happens. A VA can schedule your meetings, send reminders, and even reschedule when needed. You stay organized without lifting a finger.

Tip:
Your VA can also block time for deep work so you can focus without interruptions.

3. Social Media Management

Posting on Instagram, Facebook, and LinkedIn can take up a lot of time. A VA can create posts, schedule them, and even engage with your followers. This keeps your brand active and fresh without taking you away from other priorities.

Statistic that you need to know:
According to Statista, over 37 million Canadians use social media in 2024. Staying active online is key to reaching your audience!

4. Bookkeeping and Invoicing

Keeping track of money is important, but it does not have to eat up your time. A trained VA can help you record expenses, prepare invoices, and even follow up on late payments.

Simple analogy:
Think of bookkeeping like brushing your teeth. It is small, daily care that prevents big problems later.

5. Customer Service Support

When customers have questions, they want fast answers. A VA can handle customer emails, live chat, and basic troubleshooting. Quick replies mean happier customers — and happier customers mean more repeat business.

Real-life example:
A small online store in Vancouver saw a 22 percent increase in customer satisfaction after bringing on a VA for customer support.

6. Research Tasks

Need to find the best suppliers, new tools, or updated market data? A VA can handle research and deliver the results neatly, saving you hours of clicking around.

Bonus tip:
You can even have your VA summarize long articles into bullet points, making research easier to digest.

7. Data Entry and CRM Management

Entering data might not be exciting, but it is crucial. A VA can keep your client records updated in your CRM (Customer Relationship Management) system. This way, you never miss out on a sales opportunity because of outdated information.

Simple explanation:
Think of CRM like your business’s personal memory bank. Your VA helps keep it sharp and organized.

8. Content Creation

Blogs, newsletters, and product descriptions are essential for marketing. A VA with writing skills can draft content based on your voice and style. You save time and still keep your audience engaged.

Statistic to remember:
Content marketing generates three times as many leads as traditional marketing while costing 62 percent less, according to Demand Metric.

9. Travel Planning

Whether it is booking a business trip to Calgary or planning a networking conference in Montreal, a VA can find the best flights, hotels, and create your itinerary. You just pack your bags and go!

Relatable moment:
Imagine landing at your destination, and everything from transportation to dinner reservations is already handled.

10. Project Management Support

Running a project with multiple deadlines? A VA can help by keeping tasks organized, sending reminders, and making sure no detail falls through the cracks. They become your right-hand support.

Tip:
Many VAs are familiar with simple tools like Trello, Asana, or Monday.com to keep projects on track.

Why Outsourcing These Tasks Makes Sense for Canadian Businesses

Labour costs in Canada are rising. According to Statistics Canada, the average hourly wage is now over $34. Hiring a full-time employee for every small task is expensive.
Outsourcing to a VA is a flexible, affordable solution that helps you grow faster without heavy overhead costs.

Ready to Find Your Perfect VA Partner?

At Foreign Venture Group (TheFVG.com), we match Canadian businesses with highly trained, reliable VAs who understand your needs. Whether you are just starting out or scaling up, we can help you:

• Save time
  
• Reduce costs
  
• Grow your business faster
  

Takeaway:
Think of hiring a VA as buying back your time. With a trusted partner like Foreign Venture Group, you can finally focus on what truly matters — making your business a success.

Want to learn more?
Visit TheFVG.com and let us help you find the perfect VA today!