Company Overview:

The Foreign Venture Group is a digital transformation company that specializes in assisting Small Medium Enterprises through a range of essential services. We’re passionate about leveraging the power of social media to connect with our audience and showcase our brand in the best light. We are seeking a talented and experienced General Virtual Assistant to join our team and take our online presence to the next level.

Job Overview:

The General Virtual Assistant is responsible for providing advanced administrative support to executives, handling confidential information, managing executive schedules, and ensuring effective communication within and outside the organization.

Key Responsibilities:

An General Virtual Assistant plays a crucial role in providing high-level administrative support to top executives within an organization. An General Virtual Assistant is responsible for a wide range of tasks to ensure the smooth operation of the executive’s office and contribute to overall organizational efficiency.

Administrative Support:

• Manage and prioritize the executive’s calendar, appointments, and meetings.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Handle phone calls, emails, and other communications on behalf of the executive.

Information Management:

• Organize and maintain files, records, and confidential information.
• Conduct research and compile data as needed for reports and presentations.
• Prepare and distribute meeting agendas, minutes, and follow-up tasks.

Communication

• Serve as a liaison between the executive and internal/external stakeholders.
• Communicate effectively on behalf of the executive, ensuring a professional and positive representation.
• Draft and edit written communications, including emails, memos, and reports.

Event Coordination

• Plan and coordinate events, meetings, and conferences.
• Arrange logistics, catering, and other necessary details for successful events.

Problem Solving

• Anticipate and address the needs of the executive, resolving issues in a proactive manner.
• Handle complex and sensitive situations with discretion and confidentiality

Technology Skills

• Proficient use of office software (Microsoft Office, Google Suite) and other relevant tools.
• Manage electronic calendars and scheduling systems.

Collaboration

• Collaborate with other administrative staff to ensure seamless office operations.
• Work closely with other departments to facilitate effective communication.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Proven experience as an General Virtual Assistant or in a similar role.
• Proven experience working with Canadian Client is a plus
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in office software and technology tools.
• Ability to adapt to changing priorities and work well under pressure.
• High level discretion and ability to handle confidential information.

Attributes

• Professionalism and poise.
• Detail-oriented and proactive.
• Ability to work independently and in a team.
• Flexibility and adaptability.
• Excellent time management skills.

How to Apply: 

If you meet these qualifications and are excited about the opportunity to support a dynamic executive team in a client-oriented environment, we want to hear from you! Please send your resume, along with a cover letter detailing your pertinent experience as an executive assistant to hr@thefvg.com.

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