Company Overview:

The Foreign Venture Group is a digital transformation company that specializes in assisting Small Medium Enterprises through a range of essential services. We’re passionate about leveraging the power of social media to connect with our audience and showcase our brand in the best light. To amp up our online presence, we’re looking for a skilled Contract Management & Grants Specialist to join our team – specifically someone who’s an expert in Canadian grants and RFx processes.

Important Note:

All grant and RFx procedures will be tailored exclusively for Canada, as the business operates within the country.

Job Overview:

Contract Management & Grants Specialist is a multifaceted role responsible for securing funding through Canadian grants, responding to Requests for Proposals (RFPs), Requests for Quotes (RFQs) issued in Canada, and other solicitations, and crafting winning proposals that follow Canadian regulations. This position requires strong writing skills, attention to detail, and the ability to navigate the intricacies of Canadian funding and procurement processes.

Responsibilities:

Grant Management:

• Conduct research and identify potential grant opportunities from various sources, including Canadian government agencies, foundations, and corporations.
• Develop grant proposals, encompassing writing narratives, creating Canadian-compliant
  budgets, and compiling supporting documentation.
• Oversee the grant application process, ensuring adherence to regulations, deadlines, and
  reporting obligations.
• Monitor grant progress, track expenditures, and generate reports for funders.

RFx Management:

• Review and analyze Canadian RFPs, RFQs, and other solicitations to understand requirements and project scopes.
• Collaborate with cross-functional teams to develop proposal strategies, gather information, and
  allocate responsibilities.
• Compose, revise, and format proposal content, ensuring clarity, compliance, and alignment with
  solicitation criteria.
• Establish project budgets, cost estimates, and pricing strategies in collaboration with finance and
  operations departments.
• Manage the proposal development process, including scheduling meetings, setting deadlines,
  and coordinating reviews.
• Ensure timely submission of high-quality proposals that meet or exceed client expectations.

Proposal Writing:

• Craft compelling and persuasive narratives for grant proposals, RFP responses, and other business proposals.
• Tailor proposal content to address specific funder/client requirements and objectives.
• Collaborate with subject matter experts to gather technical information and incorporate it into
  proposal documents.
• Develop templates, boilerplate content, and reusable assets to streamline the proposal writing
  process.

Compliance and Quality Assurance:

• Ensure compliance with grant regulations, procurement policies, and solicitation instructions.
• Conduct comprehensive reviews of proposals to ensure accuracy, completeness, and alignment
  with requirements.
• Coordinate with legal and compliance teams to address contract terms, certifications, and other
  compliance issues.

Relationship Building:

• Cultivate relationships with grant-making organizations, government agencies, procurement officials, and other stakeholders.
• Collaborate with clients, partners, and subcontractors to develop joint proposals and strengthen
  teaming arrangements.

Continuous Improvement:

• Stay updated on industry trends, best practices, and changes in grant and procurement regulations.
• Identify opportunities for process improvements, efficiency gains, and knowledge sharing within
  the organization.
• Participate in training, professional development, and networking activities to enhance skills and
  expertise.

Qualifications:

• Bachelor’s degree in Business, Public Administration, Communications, or a related field, demonstrating a strong foundation in relevant disciplines.
• Proven track record of success in grant writing, proposal development, and/or procurement management within the Canadian context, preferably with at least 2 years of experience in a similar role.
• Possession of relevant certifications such as Certified Grants Management Specialist (CGMS) or Certified Federal Contracts Manager (CFCM) is advantageous, demonstrating commitment to professional development and expertise in the field.
• Previous experience in the nonprofit sector, government contracting, or consulting is preferred, providing valuable context and insight into relevant industries and stakeholders.
• Familiarity with project management principles and tools for coordinating proposal efforts specific to Canadian projects.
• Knowledge of grant regulations, procurement processes, and solicitation formats (RFPs, RFQs, etc.).
• Strong writing and editing skills with the ability to craft compelling narratives and technical content that adheres to Canadian regulations.
• Meticulous attention to detail and strong analytical skills, enabling thorough review and assessment of solicitations, budgets, and compliance requirements.
• Excellent communication and interpersonal skills to collaborate with internal teams and external stakeholders.
• Proficiency in Microsoft Office suite and other software tools for proposal development and project management.

How to Apply: 

If you meet these qualifications and are excited about the opportunity to support a dynamic executive team in a client-oriented environment, we want to hear from you! Please send your resume, along with a cover letter detailing your pertinent experience as an executive assistant to hr@thefvg.com.

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